The emergence of information technology leads to the
introduction of Human Resource Information Systems (HRIS) as the facilitator in
managing human resources. Many organizations have adopted HRIS to assist their
daily human resources operations. Having the technology solely is insufficient.
To be useful, HRIS must align and satisfy the needs of the organization and its
users. If an organization is to plan effectively and make sensible allocations
of resources to information systems tasks such as HRIS, a holistic view of its
management is essential.
The Ministry of Defence Malaysia (MinDef) is one
of the Malaysian government departments responsible for implementation of
government defense policy and is the headquarters of the Malaysian Armed Forces
which includes the Malaysian Army, Royal Malaysian Air Force and Royal
Malaysian Navy. Its principal objectives are to defend Malaysia and its
interests, and to strengthen international peace and stability. Hishammuddin
Hussein is the current defense minister. So far, what I have gathered from
MinDef regarding their MIS is it’s divided into two sectors; the civilian
sectors and the military sectors. But for this review, I will focus more on the
military.
Basically, there are huge numbers of MIS that MinDef use
depending on the suitability of different goals and needs. One of the most
important military MIS is their Human Resources Information Systems (HRIS). It
integrates three important elements in military, namely people, process,
product. HRIS plays an important role for any organization to effectively
manage its human assets. In military, this HRIS is particularly crucial as it
comprises a huge number of personnel who not only have various sets of skills
but also are physically scattered at remote locations. This HRIS possess the
selection of right personnel for right tasks during troop deployment in the
battlefield. Right selection is very critical as in war there is no mistakes
should be made. Wrong decision could lead loss of personnel and mission could be
a failure due to the unsuitability of skills to accomplish the mission.
Basically, the system is incorporating the necessary elements of military
operations which suit the needs and goals of the mission and country.
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However, there are several distinct elements that make HRIS
for military differs from others. In particular, HRIS for military emphasizes
the needs of having additional system security as well as systems features that
keep track of personnel security inspection, their specific medical reports and
physical tests. As an organization that has to protect the nation’s security,
any information should be guarded from external access and must always be safe.
Thus, HRIS for military needs to consider internal access only and offers a
facility to keep track of original documents.
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